Admin Assistant – Trips & Visits (Hampton Gardens)

Do you have strong administrative skills and enjoy working in a busy, fast paced school environment?
Hampton Gardens School is seeking a highly organised, proactive and confident Admin Assistant to play a vital role in supporting our school’s extensive programme of educational visits, enrichment activities and overseas trips.
What You’ll Be Doing
Working closely with the Administration Manager/PA to the Head of School, the Educational Visits Co-ordinator (EVC) and senior leaders, you will:
• Lead on the administration and coordination of overseas, UK residential and day trips, enrichment activities and Enrichment Week
• Ensure all required documentation, risk assessments and approvals are in place and compliant with statutory requirements
• Obtain quotes, coordinate bookings and ensure trips are well organised and offer value for money
• Manage trip communications, payments and consent processes, liaising sensitively with parents and carers
• Maintain accurate records and spreadsheets, including data entered on the Evolve system
• Support staff during trips and visits, including providing assistance if issues arise (occasionally out of hours)
What We’re Looking For:
We are looking for someone who:
• Has strong administrative and organisational skills, with excellent attention to detail
• Is confident using Microsoft Word and Excel, including maintaining spreadsheets
• Communicates clearly and professionally with staff, students, parents and external providers
• Can prioritise a busy and changeable workload, using initiative and discretion
• Enjoys working as part of a close-knit team and is willing to “muck in”
• Has a positive, flexible and resilient attitude
Experience of working in a school or similar environment is highly desirable, but not essential.
Working Hours & Salary
Grade 6 – £26,402 to £28,598 FTE (pay award pending)
• Hours: 8.00am – 3.45pm, with a 45-minute unpaid lunch break
• Total: 35 hours/week, term time plus 5 days
• Actual salary (39 weeks): £21,385 – £23,164 (pay award pending)
How to Apply
If having read the advertisement, job description and person specification, you are motivated to apply for this position please submit your application via MyNewTerm.
• Please complete all sections of the application form. CV’s will not be accepted.
• Your personal statement should outline your relevant experience and why you are a suitable candidate for this role.
If you have any questions or would like to arrange a visit to the school before applying, please contact the HR Team via jobs@hamptonacademiestrust.org.uk
Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.
Safeguarding and Recruitment Checks
Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).
In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.